TRAVEL, HOTELS AND MEALS guide

Travel

We will send out a Tournament Packet via email regarding the details of each season tournament: dates, location, hotels, schedule, etc.

​Players whose parent/guardian will not be attending the tournament must notify the Club so arrangements may be made for the player to ride with another player’s parent/guardian.  Players are to ride with the same driver throughout the weekend.  Please note that no player is allowed to drive his/her vehicle to or from tournaments outside the greater Indianapolis area.
 
Key items to review before you travel:

1. Is the tournament location in a different time zone?
2. Does travel route to tournament include toll roads requiring exact change?
 
Hotel

​All players are to be at the hotel to check-in no later than 8:00 p.m. the night before an out of state tournament. Players’ room will be reserved and paid for by the Club.   A Club representative will be in the hotel lobby from 8:00 p.m. - 9:00 p.m. to provide arriving players with room assignments and/or a room key.  Four players will be assigned to each room.  Each room will be given 2 keys to share.

Coaches or Team Captains will notify you of a team meeting at the hotel on Friday and Saturday night.  This meeting is to remind players of expectations such as conduct, bedtimes, and the time the team will be leaving the hotel the next day.  Communicate with your parents with the time they are required to leave the hotel each morning.

Hotel Expectations:

• Players are to behave respectfully
• Players are not to be alone anywhere in the hotel
• Players must obtain permission from their coach to leave the hotel for any reason
• Players are to be in their assigned room no later than 10:30 p.m.  Light out by 12:00 a.m.

 
Meals

Players and responsible for the cost of any purchased food or snacks.

Breakfast Saturday & Sunday

Provided by hotel as part of hotel room cost.
                                                                                             
Lunch Saturday & Sunday

Concession stands and food trucks at tournaments may not exist or be open.  Most tournaments have restaurants within a reasonable driving distance, however, based on the team’s match schedule, the team may have to play thru typical lunch times.  Players who leave the tournament site must notify their coach.

Dinner Friday & Saturday

Dinner is not a coordinated event.  Friday night, most families eat dinner before arriving at the team’s hotel.  Saturday, following tournament pool play, players may decide to have a team dinner at a local restaurant.  Players must be accompanied by a parent or coach if leaving the hotel and the coach notified.

Dinner Sunday

​Sunday dinner will be the responsibility of the player during travel home.