TRAVEL, HOTELS AND MEALS guide
Travel
CGUC will send out an email regarding a time to meet at the High School to travel to the tournament. Parents who will not be attending the tournament will be asked to notify the CGUC so arrangements may be made for these players to ride with another player’s parent. Players are to ride with the same driver throughout the weekend. Please note that no player is allowed to drive his/her vehicle to or from out of state tournaments.
A parent transporting players not being dropped off at the high school may drive directly to the team hotel at a time he/she chooses; however, all players are to be at the hotel to check-in no later than 8:00 p.m. Key items to review before you travel:
1. Is the tournament location in a different time zone?
2. Does travel route to tournament include toll roads requiring exact change?
Hotel
All players are to be at the hotel to check-in no later than 8:00 p.m. the night before an out of state tournament. Players’ room will be reserved and paid for by the Club. A Club representative will be in the hotel lobby from 8:00 p.m. - 9:00 p.m. to provide arriving players with room assignments and/or a room key. 4 players will be assigned by the coach to each room. Each room will be given 2 keys to share.
Coaches or Team Captains will notify players of a team meeting at the hotel on Friday and Saturday night. This meeting is to remind players of expectations such as conduct, bedtimes and the time the team will be leaving the hotel the next day. Players are to text parents with the time they are required to leave the hotel each morning. The Club will also text key information to parents via GroupMe.
Hotel Expectations:
Meals
Parents and Players and responsible for the cost of any purchased food or snacks.
Breakfast Saturday & Sunday Provided by hotel as part of hotel room cost.
Lunch Saturday & Sunday Parents may consider packing lunch items for both days of tournament. Concession stands
and food trucks at tournaments may not exist or be open. Most tournaments have restaurants
within a reasonable driving distance, however, based on the team’s match schedule, the team
may have to play thru typical lunch times.
Dinner Friday & Saturday Dinner is not a coordinated event. Friday night, most families eat dinner before arriving at
the team’s hotel. Saturday, following tournament pool play, players may decide to have a team
dinner at a local restaurant.
Parents may go to the same restaurant as the players but do not typically sit with the players
at the restaurant. Parents may group together at the restaurant or choose to go elsewhere.
CGUC will send out an email regarding a time to meet at the High School to travel to the tournament. Parents who will not be attending the tournament will be asked to notify the CGUC so arrangements may be made for these players to ride with another player’s parent. Players are to ride with the same driver throughout the weekend. Please note that no player is allowed to drive his/her vehicle to or from out of state tournaments.
A parent transporting players not being dropped off at the high school may drive directly to the team hotel at a time he/she chooses; however, all players are to be at the hotel to check-in no later than 8:00 p.m. Key items to review before you travel:
1. Is the tournament location in a different time zone?
2. Does travel route to tournament include toll roads requiring exact change?
Hotel
All players are to be at the hotel to check-in no later than 8:00 p.m. the night before an out of state tournament. Players’ room will be reserved and paid for by the Club. A Club representative will be in the hotel lobby from 8:00 p.m. - 9:00 p.m. to provide arriving players with room assignments and/or a room key. 4 players will be assigned by the coach to each room. Each room will be given 2 keys to share.
Coaches or Team Captains will notify players of a team meeting at the hotel on Friday and Saturday night. This meeting is to remind players of expectations such as conduct, bedtimes and the time the team will be leaving the hotel the next day. Players are to text parents with the time they are required to leave the hotel each morning. The Club will also text key information to parents via GroupMe.
Hotel Expectations:
- Players are to behave respectfully
- Players are not to be alone anywhere in the hotel
- Players must obtain permission from their coach to leave the hotel for any reason
- Players are to be in their assigned room no later than 10:30 p.m. Light out by 12:00 a.m.
Meals
Parents and Players and responsible for the cost of any purchased food or snacks.
Breakfast Saturday & Sunday Provided by hotel as part of hotel room cost.
Lunch Saturday & Sunday Parents may consider packing lunch items for both days of tournament. Concession stands
and food trucks at tournaments may not exist or be open. Most tournaments have restaurants
within a reasonable driving distance, however, based on the team’s match schedule, the team
may have to play thru typical lunch times.
Dinner Friday & Saturday Dinner is not a coordinated event. Friday night, most families eat dinner before arriving at
the team’s hotel. Saturday, following tournament pool play, players may decide to have a team
dinner at a local restaurant.
Parents may go to the same restaurant as the players but do not typically sit with the players
at the restaurant. Parents may group together at the restaurant or choose to go elsewhere.
